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Office Administrator
Location:
Greenville, SC
Description:
A professional services firm in the Greenville, SC area is seeking an experienced Office Administrator to handle a wide range of administrative and operational support responsibilities. This position requires wearing multiple hats and maintaining confidentiality of sensitive information, so a high attention to detail and eye for accuracy are non-negotiable. We’re looking for someone professional, diplomatic, and mature with a positive, can-do attitude and a genuine love for providing top-notch customer service both internally and externally. If you are energized by working in a fast-paced environment with a lot of moving parts, this might be the right fit for you. This is a full-time (40 hours per week) position with a Monday-Friday schedule, but Friday is typically a half-day ending at noon. Working hours are flexible, within the core hours of 8:00am-6:00pm. As an Office Administrator, you will be responsible for the following: · Responsible for the administrative functions of the office including supporting the office workflow, ensuring that procedures are organized and controlled, designing filing/retrieval systems, and properly implementing all clerical functions. · The average allocation of hours within a 40-hour work week: 10 hours to Office Administration 10 hours to Marketing Coordination 10 hours to Construction Administration 10 hours to Swing Duties · Assist the CEO with administrative support and addressing client needs. · Assist with firm's marketing endeavors to include proposals, RFPs, presentations, and typing proposals. · Assist with project and construction administration duties: set-up, monitor contracts, monitor subcontracts, change orders, RFIs, bulletins, and close out documents. · Provide day-to-day administrative support to include answering and routing phone calls, processing mail, scheduling appointments, greeting, and hosting visitors, ordering office supplies/equipment, and maintaining inventory. Must be comfortable working in a smaller office setting and providing total administrative support for professionals. · Prepare and modify company templates and documents including correspondence, reports, drafts, memos emails. · Manage travel arrangements, memberships, and licensing for professional staff and projects. Set up and prepare minutes for operations meetings. · Promptly assist with basic IT support (server, software administration, computer assistance with Office 365) by coordinating with the company’s external IT vendor. · Ensure that written correspondence is accurate with no grammatical mistakes, formatted correctly, and that any financial spreadsheets are accurate with proper tabulations. · Responsible for assisting Accountant with basic bookkeeping, AR, and AP, as needed. · The position responsibilities are not limited to those listed here, so a willingness to help with any task, large or small, is a must. Required Qualifications, Skills, and Experience: · Associates Degree in Business or Accounting with 10+ years in administrative roles and bookkeeping experience, or high school graduate with 15+ years of experience with office administration and accounting support. · Professional, poised, with strong interpersonal skills and friendly demeanor. · Enthusiastic, self-motivated/self-starter with a can-do attitude. · Highly organized and attentive to detail. · Ability to multi-task and work with speed and accuracy under pressure. · Excellent verbal and written communication skills. · Experience with formatting business correspondence (e.g. executive letters). · Proficient computer skills and working knowledge of MS Office. · Accustomed to professional attire suited for interacting with CEOs and professionals of various organizations. Other qualifications we find highly desirable: · Experience working in professional services or construction industry. · Notary We offer a generous benefits package that includes the following: · Medical insurance · Dental insurance · 401K retirement plan with company match · 100% employer-paid group life insurance, short-term, and long-term disability coverage · Paid vacation · Paid sick leave · Performance-based bonus Powered by JazzHR
Company:
Design Strategies
Posted:
April 26 on The Resumator
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More About this Listing: Office Administrator
Office Administrator is a Clerical Office Administrator Job at Design Strategies located in Greenville SC. Find other listings like Office Administrator by searching Oodle for Clerical Office Administrator Jobs.
Office Administrator is a Clerical Office Administrator Job at Design Strategies located in Greenville SC. Find other listings like Office Administrator by searching Oodle for Clerical Office Administrator Jobs.